Job Description
Mid-sized HVAC company located near the Fashion district seeks Senior Accountant with a minimum of 3 to 5 years of experience as a degreed accountant.
The Senior Accountant will be responsible for Accounts Payable, Job Billing, and Accounts Receivable / Collections. The ideal candidate must compute, classify, and record numerical data to keep financial records complete.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounts Payable
Ø Receive vendor invoices, route to appropriate party, follow-up in a couple of days to resolve open issues.
Ø Match vendor invoices with Purchase Orders / Subcontracts.
Ø Route copies of invoices with issues to appropriate parties, follow-up in a couple of days to resolve open issues.
Ø Compile weekly payment files for review by CFO. Release payment to vendors / subcontractors per provided authorization.
Ø Work with Project Management to procure vendor / subcontractor invoicing that corresponds with the monthly value of work performed.
Ø Complete Certificates of Capital Improvement for Subcontractors.
Ø Organize and maintain A/P records.
Ø Close A/P cycle timely in order to help with monthly accounting closing.
Ø Assist with audits, both internal and external, by handling all accounts payable related requests.
Ø Obtain vendor / subcontract statements and reconcile open payables with their open receivable statements.
Collections
Ø Send out Accounts Receivable Statements monthly to all Customers
Ø Record information about financial status of customers and status of collection efforts.
Ø Relay to CFO any and all accounts that need to be written off to bad debt.
Ø Prepare documentation necessary to create the Credit or Debit Memo necessary to reconcile a customer account.
Ø Apply all cash receipts accordingly.
Ø Assist with monthly and quarterly accounting close and preparation of financial statements and reports.
Ø Escalate critical and/or sensitive issues to CFO and Controller with recommendation for resolution.
Job Billing / Analysis
Ø Compile Monthly Billing Reports and provide to Project Managers.
Ø Create / Update pencil requisitions to review with Project Managers.
Ø Send pencil requisitions to customers per their deadlines and actively follow-up on approval status. Communicate to Project Managers any variations in approved versus submitted billing.
Ø Send finalized bills to customers and enter invoicing into accounting software.
Ø Process approved change orders per customer requirements and project management approval.
Ø Interface Pending Project Management entries to Job Cost upon their reconciliation. Communicate any and all issues preventing this process to the Project Managers for resolution.
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